Employers Face Upcoming Effective Dates Requiring Action While Legal Challenges Continue

According to the ETS, employers can require vaccinations, subject to exceptions for religious and medical exemption accommodations, but are not mandated to do so. By February 9, 2022, employers must require weekly testing of their employees who are not vaccinated. Employees are considered fully vaccinated two weeks after receiving all doses required from a primary vaccination (i.e., two doses of the Pfizer or Moderna vaccine, or one dose of the J&J vaccine). For employees who are not yet vaccinated, employers must provide a reasonable time of up to four hours of paid time off for each dose and, if need be, allow for use of existing sick leave balances to recover from any vaccination side effects.

On its website, OSHA has issued template policies both for mandatory vaccines and the vaccine/weekly testing option, which may be customized.

Employers who do not comply could face citations and penalties for non-compliance of up to $13,653 per violation and additional penalties and citations for willful or egregious failures to comply.

Although the updated enforcement dates have been set, the legal challenges continue. As of this writing, the Supreme Court has received over a dozen emergency petitions to overrule the Sixth Circuit’s decision lifting the prior stay of the ETS and to invalidate the mandate. The Supreme Court has bypassed its standard procedures and has scheduled oral arguments for January 7, 2022 on the challenges to the ETS.

New York City Vaccination Requirement for the Private Sector

Starting December 27, 2021, all private sector employers with one or more employees located within New York City must comply with Mayor Bill de Blasio’s “Key to NYC” program. Under the Order of the New York City Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination in the Workplace (the “Order”), all employees in New York City who perform work within the workplace or interact with the public in the course of conducting business must provide or have provided proof that they have received at least one dose of a COVID-19 vaccine, unless they are approved for a medical or religious accommodation. Employees must provide proof of having received their second dose (if Pfizer or Moderna) no later than 45 days after receiving their first dose. By the effective date, each covered employer is required to publicly post a certification of compliance.

Notably, employers in New York City who are subject to OSHA’s ETS must also comply with this Order and require vaccinations, unless an employee receives an exemption as a reasonable accommodation for a documented medical or religious reason. According to the City’s published FAQ, the testing alternative provided by OSHA’s ETS will not be acceptable for those employers.

Further, to comply with the Order, businesses must complete one of the following requirements:

• Keep a copy of the employee’s proof of vaccination, which includes either (1) a CDC vaccination card, (2) a New York City vaccination record or other official immunization record, (3) the digital vaccine card on CLEAR Health Pass, or (4) the Excelsior Pass that is associated with an employee’s vaccination record, or a record of an approved reasonable accommodation, including when granted, the basis for such accommodation and supporting documentation;
• Create a record that includes the (1) employee’s name; (2) vaccination status; (3) date of each vaccination dose, if any; and (4) any record of an authorized reasonable accommodation with supporting documentation; or
• For those employers not keeping a record or proof of vaccination, check proof of vaccination each day and keep a record of each verification.